Getting Started with Financial Documents

What is a Financial Document?

We consider a financial document, the typical documents exchanged in an Accounts Payable or Accounting process.

Financial Documents are classified in sub-types, namely:

  • Invoice;
  • Credit Note;
  • Debit Note;
  • Receipt
  • Purchase Order
  • Other

Invoice:
[Definition] By definition an invoice is a request for payment sent by the seller to the customer.
[Classification Rule] We consider an invoice a document that has the keyword invoice as an header of the document (written in every supported language).

Credit Note:
[Definition] A credit note is a negative invoice.
[Classification Rule] We consider a credit note a document that has the keyword credit note as an header of the document (written in every supported language).

Debit Note:
[Definition] A debit note is a document used by a vendor to inform the buyer of current debt obligations.
[Classification Rule] We consider a debit note a document that has the keyword debit note as an header of the document (written in every supported language).

Receipt:
[Definition] A receipt is the proof of payment. It is a document confirming that a customer received the goods or services they paid for.
[Classification Rule] We consider a receipt as a document that has the keyword receipt as an header of the document (written in every supported language).

Purchase Order:
[Definition]: A purchase order is a commercial document and first official offer issued by a buyer to a seller indicating types, quantities and agreed prices for products and services.
[Classification Rule]: We consider a purchase order as a document that has the keyword purchase order as an header of the document (written in every supported language).

Other:
[Classification Rule] If the document does not fit any of the sub-types above but have an indication of the supplier, recipient and values we consider the document in the other classification.

Examples: reservations, online tickets, quotations, confirmation bills; receipts regarding invoices; account statements; albaran; invoice details;

Attention: In this case, we do not guarantee data consistency because it may not have fit to the data schema we are applying.

What are the fields that DocDigitizer extracts from a Financial Document?

The financial document data schema specification is available in the following link.

Additional fields may be added by customer request.

Is it possible to have multiple subtypes for the same document?

No. In the case of multiple classifications on the same document, we return the first classification following the order described above.
Example: If the document has both an invoice and a receipt the sub-type will be an invoice.

Does DocDigitizer extracts line items of any invoice layout?

No. DocDigitizer only extracts line items when they are presented in a tabular format on the document layout. For any other layout, they will be returned empty.

What kind of Taxes are supported?

All taxes that are presented on the document layout in the tax breakdown table.
Examples: VAT, GST, CGST, DPH, TVA, IVA.
Taxes presented outside the tax breakdown table, may not be properly extracted.

What is the output format of currency?

We use standard currency acronyms:

Examples:

  • If € we return EUR
  • If $ we return USD
  • If £ we return GBP